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The What, the Why & the How
The what...
Email management involves the systematic control of the quality and quantity of electr
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Finding a project or department email address
You can send an email directly to or CC in a project or department mailbox by searching for t
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Copying In Construction Projects Shared Mailboxes
It important that when your email is related to a specific project that you CC in the project
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Setting emails to confidential
You can set an email to confidential by clicking the little arrow in the bottom right of the ‘Tags’
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Saving multiple attachments at once
At times you may receive an email with multiple attachments in. To save all the attachments at once
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Zipping and Unzipping files
Zipped (also known as compressed) files take up less storage space and can be transferred to other c
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Unzipping (extracting) a file
To unzip / extract files from a zipped folder, right click and select extract all.
Sele
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Using colour categories on emails
When multiple people are working out of the same centralised email box, a good organisational tip is
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Shared Calendar
In addition to the shared project mailbox, a shared project calendar is enabled, this should be used