Information Management
The what...
‘Information management is the process of collecting, organising, storing, and providing information within a company or organisation.’ - Cambridge Dictionary. This includes but not limited to:
- Formal and informal documents
- Images, photos, and drawings
- Digital, and physical content, Facts, data, and numbers
- Verbal, written, and email communication
The why...
Organisations invest in the storage, protection, and accessibility of information via information management systems like SharePoint, Viewpoint, OneDrive etc... This is because the benefits that come with having a strong information management culture can be seen not just in the financials but in the governance and oversight of the work taking place across the business at all levels. Some of these benefits could be:
- It’s easier for colleagues to locate and access information at a touch of a button
- There is a standard way of working, allowing for better collaboration and co- operation
- Increases efficiencies and effectiveness of the workplace
- Allows for better controls to be put in place, which in turns highlights gaps in processes, and tracks data against common pinch points and errors.
- Correctly stored information can be easily accessed, retained, and used in the protection against lawsuits.
The how...
GMI manages its information using SharePoint, OneDrive, Viewpoint and Email Management processes. These systems along with their processes are defined by a GMI Operating Framework which all employees within GMI are responsible and
accountable for adhering to. If you are unsure on how to access and use any of these systems you should raise this to your line manager, refer to the ‘How to Guides’ and / or attend and complete the relevant training workshops.
The Super Users...
The Information Management Team have been identified as the Super Users for procedures and processes relating to the storage and access of information linked to GMI Projects and Departments. If you have any questions or concerns linked to information management, please raise it to your Line Manager and / or Super User in the first instance.
You can also find a number of Standard Operating Procedures (SOPs) linked to
information management at GMI in the GMI Operating Framework.